Privacy Notice

Reimagine Youth
Charity number: 1099804
Registered in the United Kingdom

1. Who we are

Reimagine Youth (“we”, “our”, “us”) is a UK-registered charity that works to deliver collaborative health education programmes for children and young people. We are committed to protecting your personal data and respecting your privacy in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. What information we collect

We may collect and process the following types of personal information:

  • Your name and contact details (such as email address and phone number)

  • Information provided in volunteer or role applications

  • Information shared by our partner organisations about collaborative projects or participants

  • Records of your communication with us

  • Photo consent and usage permissions

3. How we collect your information

We collect information in the following ways:

  • When you fill out forms on our website (e.g., volunteer sign-up, contact form)

  • When you apply for a role or volunteer position

  • When our partner organisations provide relevant data as part of collaborative work

4. How we use your information

We use your personal information to:

  • Communicate with volunteers and collaborators

  • Manage volunteer engagement and placements

  • Build and evaluate our health education interventions

  • Track and manage consent for photography and media use

  • Maintain accurate records of our projects and partnerships

5. Legal basis for processing

We process your personal data under one or more of the following legal bases:

  • Consent – where you have given us permission to use your data (e.g., for receiving emails or photo consent).

  • Contract – where processing is necessary to manage your role or relationship with us.

  • Legal obligation – to meet our regulatory or safeguarding duties.

  • Legitimate interests – to carry out our charitable activities efficiently and effectively.

6. How we store and protect your data

Your personal data is stored securely and only accessible to authorised members of our team. We take appropriate technical and organisational measures to protect it from loss, misuse or unauthorised access.

Where data is submitted through our website, it is processed securely by Squarespace, our website provider. You can view Squarespace’s privacy policy here.

7. Sharing your information

We do not sell or trade personal data. We may share your information only when necessary for our charitable activities — for example, with trusted partners or service providers who assist in delivering our programmes. These third parties are required to handle your information securely and in accordance with data protection law.

8. How long we keep your data

We retain personal data only for as long as necessary to fulfil the purposes outlined above, meet our legal obligations, or resolve disputes. Once data is no longer needed, it is securely deleted or anonymised.

9. Your data protection rights

Under data protection law, you have the right to:

  • Access the personal data we hold about you

  • Request correction or deletion of your data

  • Object to or restrict how we process your data

  • Withdraw consent at any time (where applicable)

  • Lodge a complaint with the Information Commissioner’s Office (ICO) if you are unhappy with how we handle your data

You can find more information about your rights on the ICO website: www.ico.org.uk

10. Contact us

If you have any questions or wish to exercise your data rights, please contact our Data Protection Lead:

Dr Jacob McSweeney
Trustee Lead for Safeguarding and GDPR
📧 jacob.mcsweeney@reimagineyouth.org.uk
🌐 www.reimagineyouth.org.uk